Guidelines

 GUIDELINES FOR AUTHORS

 Aim and Scope of the Journal

The Europasian Journal of Medical Sciences (EJMS) is an Indexed, Peer-ReviewedOpen-Accessed, Multidisciplinary, Biannually Published International Journal, with a primary objective to promote research and quality publication in the field of Medical and Allied Health Sciences. The journal is an official publication of NPSCC Research Institute which was started in 2016 to encourage the research in the field of medicine and health sciences. The EJMS aims to publish innovative original research papers, review articles, case reports, short communications, viewpoints, etc. that contributes significantly to enhance the scientific knowledge in Medical Sciences.

Authorship Criteria

The credit of authorship should be based only on substantial contributions to each of the following components of the manuscript submitted:

  1. Concept and design of the study conducted
  2. Acquisition of data or analysis and interpretation of data;
  3. Drafting the manuscript or revising it critically for important intellectual content; and
  4. Final approval of the version to be published.

Participation solely in the acquisition of funding or the collection of data does not justify authorship. General supervision of the research group is not sufficient contributor should have participated sufficiently in the work to take public responsibility for appropriate portions of the content of the manuscript. The order be based on the relative contribution of the contributor towards the study and writing the manuscript. Once submitted the order cannot be changed without contributors. The journal prescribes a maximum number of authors for manuscripts depending upon the type of manuscript, its scope and number of institutions authors should provide a justification, if the number of authors exceeds these limits.

Contribution Details

Contributors should provide a description of contributions made by each of them towards the manuscript. Description should be divided in following categories, design, definition of intellectual content, literature search, clinical studies, experimental studies, data acquisition, data analysis, statistical analysis, manuscript editing and manuscript review. Authors' contributions will be printed along with the article. One or more author should take responsibility for the integrity inception to published article and should be designated as 'guarantor'.

Conflicts of Interest/ Competing Interests

All authors of must disclose any and all conflicts of interest they may have with publication of the manuscript or an institution or product that is mentioned important to the outcome of the study presented. Authors should also disclose conflict of interest with products that compete with those mentioned in the covering letter.

Editorial policies

Any manuscript submitted to the Europasian Journal of Medical Sciences (EJMS) must be plagiarism free and not be published in any journal, or under consideration of publication in any other journal or other citable form. Authors are required to ensure that no material submitted as part of a manuscript infringes existing copyrights, or the rights of a-third party.

Ethical guidelines:

A statement to ethical approval must be appeared in the Methods section of the manuscript, including the name of the body from which approval has been provided, with a reference number where appropriate. Informed consent must also be documented. For all articles that include information or clinical photographs relating to individual patients, written and signed consent from each patient to publish must also be made available if requested by the editorial board. The involvement of scientific (medical) writers or anyone else who assisted with the preparation of the manuscript content should be acknowledged, along with their source of funding. EJMS requires authors to declare any competing financial or other interest in relation to their work. All competing interests that are declared will be listed at the end of published articles. Where an author provides no competing interests, the listing will read 'The author(s) declare that they have no competing interests.

Peer-review policies

The EJMS follows the double-blind peer-review process to ensure personal bias. The identity of author kept secret from the editor and the identity of editor kept confidential from the author; for avoiding biases for peer-reviewers, ensuring the standard of quality requires for the article before acceptance for publication. We make every effort to reach an initial decision within two to four weeks of submission, depending on the type and clarity of research work, research methodology used, availability of reviewer etc.

All submitted manuscripts are first evaluated by editorial-board for the overall quality, extent of plagiarism, and appropriateness of the manuscripts. If the manuscript is found appropriate then the editorial review will be done within 2-3 days of the manuscript submission and sent it back to the author for the revision of editorial feedback within one week's time. The revised manuscript is then forwarded for the further peer-review process. The deputy editor-in-chief or associate editor will assign at least three reviewers (two national and one international) for their review and feedback. All the authors are asked to provide names and contact details of two reviewers of the related field expert; however, the final selection of reviewers is the responsibility of the editor-in-chief. Based on the review process, the editorial-board can reject, accepts or accept after revisions of the manuscript. 

Manuscript Submission

These instructions are based in part on recommendations in the Uniform Requirements for Manuscripts Submitted to Biomedical Journal [Ann. Intern. Med.1997; 126: 36-47]. Manuscripts should be written in English that should be in acceptable form. Spelling can be British or American, but consistent throughout the manuscript has to be maintained. Submissions of the manuscript should be done via online manuscript submission after registering to the website of the Journal by clicking on the Register on the right upper corner of the website or by following this link; https://www.europasianjournals.org/index.php/europasian/user/register

In any technical problems, you can email your manuscript to editor@europasianjournals.org or dr.kapilamgain@gmail.com

Manuscripts must be submitted in electronic version only. MS- Word 2007 documents, as well as older file types are welcome. The manuscript should be in Times New Roman Font Style with 12 Font Size and typed double-spaced throughout with at least a 2.5 cm margins on all sides. Pages should be numbered consecutively, beginning with the title page.

PREPARING MAIN MANUSCRIPT TEXT

  1. GENERAL GUIDELINES FOR THE MANUSCRIPT PREPARATION

Manuscripts for Research Articles submitted to the Europasian Journal of Medical Sciences (EJMS) should be divided into the following sections: 

  1. Title of the article
    The title page should provide the title of the article and the full name of the author(s). The author's name should be put in order of their contribution for the research work. The author affiliation (designation and institutional addresses, and email addresses) should be listed below the title of the article. Please note that abbreviations should be avoided within the title. 
    2. ABSTRACT 
    The Abstract of the manuscript should not exceed 350 words and must be structured into separate sections:
  • Background: It should describe the context and purpose/objectives of the study in brief.
  • Methods: It should contain the materials and methods included for the research in brief.
  • Results: The main findings of the study should be written briefly.
  • Conclusions: It should contain what author concludes from the result of his/her research work with its potential implications.
  • Keywords: It should contain five to eight keywords (MeSH words) representing the main content of the article. It should be in alphabetical order
  1. INTRODUCTION 

The introduction section should be written in such a way that is accessible to researchers without specialist knowledge in that area. It should contain

  1. i) Background: It should describe the brief introduction of the research topic and relevant literature review related to national as well as international context,
  2. ii) Rationale of the study: Why this research has to be done? Is described in in the rationale of the study. The section should end with a brief statement of what is the main objectives of this study. 
  3. MATERIALS & METHODS 

This section should include the design of the study, the type of materials involved, a clear description of all comparisons, and the type of analysis used, to enable replication. 

  1. RESULTS 

In the result section only main finding can be kept directly by using the table and figures. Each table and figure should be described briefly. 

  1. DISCUSSION:

In the discussion section, the author should discuss the main findings of the study with the national as well as international context. The views of the author with evidences can also be kept to strengthen the findings of the own research. The limitations of the study have to be included at the end of the discussion section.

  1. CONCLUSIONS

This should state clearly the main conclusions of the research and give a clear explanation of their importance and relevance. In the conclusion section, the crux of the finding has to be kept.  The crucial findings which could not be included in the discussion section should be kept in this part. Recommendation/s based on the findings should be included.
8. CONFLICT OF INTERESTS & SOURCE OF SUPPORT:

Authors must disclose any financial as well as non-financial competing interests.  

  1. ACKNOWLEDGEMENTS 

All contributors who do not meet the criteria for authorship (who provided purely technical help, writing assistance, or a department chair who provided only general support) should be listed in an acknowledgements section.  Please also include the source(s) of funding for each author, and for the manuscript preparation.  

  1. REFERENCES:

All references should be in the Vancouver Reference Style (author–number system). Only articles, datasets and abstracts that have been published or are in press, or are available through public e-print/preprint servers, may be cited; unpublished abstracts, unpublished data and personal communications should not be included in the reference list, but may be included in the text and referred to as "unpublished observations" or "personal communications" giving the names of the involved researchers. Obtaining permission to quote personal communications and unpublished data from the cited colleagues is the responsibility of the author.

 

  1. CITATION IN THE TEXT OF THE MANUSCRIPT:

All the references used in any manuscript should be cited in the text according to the followed patterns

  1. Citing one author: If you want to cite single research work in your manuscript, you may write the citation number in superscript in this way;

Recent research1 indicates that the number of duplicate papers being published is increasing.

 

  1. Citing more than one piece of work at the same time: If you want to cite several pieces of work in the same sentence, you will need to include the citation number for each piece of work. A hyphen should be used to link numbers which are inclusive, and a comma used where numbers are not consecutive. The following is an example where works 6, 7, 8, 9, 13 and 15 have been cited in the same place in the text. For example:

Several studies6–9,13,15 have examined the effect of congestion charging in urban areas. 

  1. Citing the author’s name in your text: You can use the author’s name in your text, but you must insert the citation number as well. For example:

As emphasized by Watkins2 careers of diabetes sufferers ‘require perseverance and an understanding of humanity’.

 

  1. Citing more than one author’s name in your text: If a work has more than one author and you want to cite author names in your text, use ‘et al.’ after the first author. For example:

Simons et al. 3 state that the principle of effective stress is ‘imperfectly known and understood by many practicing engineers’. 

  1. Citing works by the same author written in the same year: If you cite a new work which has the same author and was written in the same year as an earlier citation, each work will have a different number. For example:

Communication of science in the media has increasingly come under focus, particularly where reporting of facts and research is inaccurate 4,5.

  1. Citing from works with no obvious author: If you need to cite a piece of work that does not have an obvious author, you should use what is called a ‘corporate’ author. For example, many online works will not have individually named authors, and in many cases the author will be an organization or company. Using the Vancouver style you don’t have to include the author in your citation in the text of your work, but you still need to include an author in the full reference at the end of your work. For example:

The Department of Health6 advocates a national strategy for creating a framework to drive improvements in dementia services. OR

A national strategy is creating a framework to drive improvements in dementia services6. If you are unable to find either a named or corporate author, you should use ‘Anon’ as the author name. 

  1. Citing from chapters written by different authors: Some books may contain chapters written by different authors. When citing work from such a book, the author who wrote the chapter should be cited, not the editor of the book. 
  1. Secondary referencing: Secondary references are when an author refers to another author’s work and the primary source is not available. When citing such work the author of the primary source and the author of the work it was cited in should be used. For example:

According to Colluzzi and Pappagallo as cited by Holding et al.7 most patients given opiates do not become addicted to such drugs. 

  1. Citing a direct quotation: If a direct quote from a book, article, etc., is used you must:

Use single quotation marks: (double quotation marks are usually used for quoting direct speech)

State the page number: For example:

Simons et al.3 state that the principle of effective stress is ‘imperfectly known and understood by many practicing engineers’. 

  1. Citing an image/illustration/table/diagram/photograph/figure/picture:

You should provide an in-text citation for any images, illustrations, photographs, diagrams, tables, figures or pictures that you reproduce in your work, and provide a full reference as with any other type of work. They should be treated as direct quotes in that the author(s) should be acknowledged and page numbers shown; both in your text where the diagram is discussed or introduced, and in the caption you write for it. The example of in-text citation is;

Table 2 illustrating checklist of information for common sources (8: p.22). or ‘Geological map of the easternmost region of São Nicolau’ (9: p.532). 

  1. HOW TO MAKE THE REFERENCE LIST:
  2. Referencing the journal article in Vancouver style:

Journal article: print

Journal article: online/electronic

• Author

• Title of journal article

• Title of journal (this should be in italics)

• Year of publication

• Volume number

• (Issue number)

• Page numbers of the article

For Example:

• Author

• Title of journal article

• Title of journal (this should be in italics)

• Year of publication

• Volume number

• (Issue number)

• Page numbers of the article

•[Date of access], Available from: URL or DOI

1. Article with 1 to 6 authors:

1. Article with 1 to 6 authors:

•       Errami M, Garner H. A tale of two citations. Nature. 2008;451(7177): 397–399.

•       Chhibber PK, Majumdar SK. Foreign ownership and profitability: Property rights, control, and the performance of firms in Indian industry. Journal of Law & Economics. 1999;42(1): 209–238.

•       Errami M, Garner H. A tale of two citations. Nature. 2008;451(7177): 397–399. [Accessed 20th January 2015 Available from: http://www.nature.com/nature/journal/v451/n7177/full/451397a.html.

•       Goldacre B. Trivial Disputes. Bad Science. Weblog. Available from: http://www.badscience.net/2008/02/trivial-disputes-2/ [Accessed 19th June 2015].

2. Article with more than 6 authors:

2. Article with more than 6 authors:

·     Petrie KJ, Muller JT, Schirmbeck F, Donkin L, Broadbent E, Ellis CJ, et al. Effect of providing information about normal test results on patients’ reassurance: randomised controlled trial. British Medical Journal. 2007;334(7589): 352–254. 

·  Wang F, Maidment G, Missenden J, Tozer R. The novel use of phase change materials in refrigeration plant. Part 1: Experimental investigation. Applied Thermal Engineering. 2007;27(17–18): 2893–2901. Available from: doi:10.1016/j.applthermaleng.2005.06.011.

  

  1. Referencing the book in Vancouver style:

Book: print

Book: online/electronic

• Author/Editor (if it is an editor always put (ed.) after the name)

• Title (this should be in italics)

• Series title and number (if part of a series)

• Edition (if not the first edition)

• Place of publication (if there is more than one place listed, use the first named)

• Publisher: Name of the publisher

• Year of publication: Year

 • Example

• Author/Editor (if it is an editor always put (ed.) after the name)

• Title (this should be in italics)

• Series title and number (if part of a series)

• Edition (if not the first edition)

• Place of publication (if there is more than one place listed, use the first named)

• Publisher

• Year of publication

• Available from: URL [Date of access]

• Example

Printed Book: Standard format

E-Book: Standard format for citation

•       Simons NE, Menzies B, Matthews M. A Short Course in Soil and Rock Slope Engineering. London: Thomas Telford Publishing; 2001.

•       Watkins PJ. ABC of Diabetes. 5th ed. London: Blackwell Publishing; 2003. 

•       Grech ED. ABC of interventional cardiology. 2nd ed. Chichester: Wiley blackwell; 2011. [Accessed 6th July 2017] Available from: https://ebookcentral.proquest.com/lib/imperial/detail. action?docID=822522.

 

 

  1. Referencing the Report and Web page of any report in Vancouver style:

Report

Web page/website

• Author/Editor (if it is an editor always put (ed.) after the name)

• Title (this should be in italics)

• Organisation

• Report number: (this should be followed by the actual number in figures)

• Year of publication

• Author/Editor (use the corporate author if no individual author or editor is named)

• Title (this should be in italics)

• Available from: URL

• [Date of access]

For example

Leatherwood S. Whales, dolphins, and porpoises of the western North Atlantic. U.S. Dept. of Commerce. Report number: 63, 2001.

For example

European Space Agency. Rosetta: rendezvous with a comet. [Accessed 15th June 2015] Available from: http://rosetta.esa.int.

 

FIGURE
Only relevant figure or picture (not more than 5) of the manuscript should be used. The legends should be included in the main manuscript text. For each figure, the following information should be provided: Figure number (in sequence, using Arabic numerals (i.e. Figure 1, 2, 3 etc); short title of figure (maximum 15 words). The figure number should be followed by semi-colon. All figure/images should be cited in text in consecutive numerical order. Please note that it is the sole responsibility of the author(s) to obtain permission from the copyright holder to reproduce figures or tables. For Example: Figure 1: Age-wise distribution of diseases

 

TABLE
Each table should be numbered at the top and cited in sequence using Arabic numerals (i.e. Table 1, 2, 3 etc.). The table number should be followed by semi-colon. The title of the tables should be concise and summarizes the whole table and is no longer than 15 words. All tables should be cited in text in consecutive numerical order. 
For Example: Table 1: Age-wise distribution of diseases

 
FONT, STYLE AND LANGUAGE
The manuscript should be written in English with Times New Roman font with 12 font size. Spelling should be US English or British English, but not a mixture. Authors are encouraged to submit their article in concise form not exceeding the 3,000 words. The Europasian Journal of Medical Sciences (EJMS) will not edit submitted manuscripts for style or language; reviewers may advise rejection of a manuscript if it is compromised by grammatical errors. So, authors are advised to write their manuscript clearly following the author guidelines of EJMS, and to have their article checked by colleagues before submission.

 

TYPOGRAPHY

  1. Title: Sentence case with capitalize each word (Font Style: Times New Roman, Font Size: 14, Bold, double spacing)
  2. Author: Full Name of Author (Font Style: Times New Roman, Font Size: 12, Normal)
  3. Author Affiliation: Designation of the author and affiliated University or Research laboratory of the all authors (Font Style: Times New Roman, Font Size: 10, Normal)
  4. Abstract: Structured abstract should be written as Background, Methods, Results, Conclusions and Keywords (Font Style: Times New Roman, Font Size: 10, Normal)
  5. Introduction, Methods. Results, Discussion, Conclusions, and Acknowledgement: Font Style: Times New Roman, Font Size: 12, Normal
    6. References: Font Style: Times New Roman, Font Size: 10, Normal

  

Editor,

Europasian Journal of Medical Sciences (EJMS)